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Project Administrator

Reports to: 
Chief Operating Officer or Chief Technical Officer or Professional Services Head of Department or Project Manager


a) Principle Responsibilities as Project Administrator
Assist project sponsors, managers and teams by establishing and maintaining a project ​environment for 
        them to operate.
Arrange the meeting according to project plan & Project Manager Instruction.
Assist Project Manager to gather project data for project analysis and reporting.
Prepare presentation materials and related supporting documents for progress update to Client on weekly 
        and monthly basis.
Maintain Issue Register, Risk Register, and Project Schedule (in Gantt chart format).
Prepare the project meeting minutes for the meetings attended to comply with organization’s Quality 
        Management System (QMS).
Administer internal and external project meetings for both technical and non-technical meetings.
Ensure all deliverables are baseline & sign-off (preparing acceptance certification).
Organize all the records and metrics (project data) including filing.
Perform review on technical artefacts produced by project team members, for internal and external 
Establishing and maintaining the configuration management of project artefacts, in both hardcopy and 
        softcopy formats. 
Carry out any other tasks as appropriate and/or assigned.

b) Added Responsibilities as Technical Writer

Prepare and/or consolidate documents for various purposes which may include:
Marketing brochures
Web-site (publishing)  page
Business and/or Technical proposal documents
Company procedures, standards and policies
Any other documents deemed fit by management

Possess at least a Degree in Computer Science, IT, Electrical Engineering or equivalent.
Practical knowledge of related international standards or industry de-facto standards/practices ​e.g. Ten Steps, 
        PRINCE2, PMBOK, ISO 9001 etc.
Certificate in Business Communication, Technical Writing or TESL (for A-Levels) will be an ​added advantage
Certificate in Any Software Engineering course will be added advantage (e.g. IREB, ISTQB etc.)


a) Experience as Project Administrator
A minimum of three (3) years working experience as project administrator or in other related/ relevant job 
A minimum of two (2) years working experience as project administrator in a commercially contracted 
        project with a client.
Experience in keeping project issues, risk registers, project schedule and configuration management.
Experience in at least two (2) of the following activities:
- Eliciting user requirements
- System analysis & design
- Integration test
- User acceptance test
- System maintenance
- System documentation/ user manuals
- Able to start and conform to the established project governance with minimal supervision

b) Experience as Technical Writer
Excellent command of English (written & oral)  
Strong interpersonal and communication skills.
High working level of computer literacy.
Ability to use Information Mapping (InfoMap) in preparing technical write-up would be an added advantage.
Able to work independently with very minimum supervision.

If you are a professional ready for a challenge, drop us an email describing your strengths and interests. Please attach your CV along.

E-mail to hr@custommedia.​my​​